F. Mzizi – Acting Chief Financial Officer

Expenditure Management Department

Goals

• To ensure accurate financial accounting and control over municipal assets.
• To ensure the production of monthly and annual financial statements that complies with the applicable legislation.
• To ensure that financial accounting controls are instituted and maintained and are conducted within the limits of the applicable legislation and acts.
• To ensure the necessary compliance with the procurement policy of the council.

Nature of services

• Prepare the monthly and annual financial statements.
• Implement and maintain financial accounting controls.
• Monitor the adherence to policies, procedures and accounting practices.
• Implement and maintain prescribed asset management policies and procedures.
• Balance and reconcile asset registers and regularly update the computerized asset management system.
• Review the asset registers and update the insurance portfolio.
• Implement improvements to the existing accounting systems.
• Process all creditor payments including salary, wage, staff benefit, trade and sundry payments.
• Scrutinize and assess all tender documentation.
• Develop Supply Chain Management Systems

User charges

Administration fee of 2, 5% charged to micro-lenders and financial institutions, and 5% charged to legal firms in respect of monies recovered and paid over. Stores on-cost fee of 5% charged to departments/cost centres for stock issued.

Medium-term objectives

• Establish consolidated chart of accounts on accounting system to comply with GAMAP requirements.
• Prepare financial statements in GAMAP/GRAP format.
• Review and update asset and accounting policies, procedures and practices.
• Complete review and enhancement of accounting and asset management systems.
• Monitor and review the impact of applicable legislation and implement the necessary requirements.
• On-going review of the insurance portfolio to ensure that assets are adequately insured.

Performance indicators

• Production of financial statements that comply with the applicable legislation.
• Number and type of audit queries.
• Production of assets and advances that are reconciled and balanced.
• Production of updated insurance portfolio.
• Value of losses sustained due to assets not adequately insured.
• Production of updated policies and procedures.
• Timely payment of all creditors including salaries, wages and staff benefits.
• Number and type of payment complaints.
• Proportion of procurement recommendations reversed or amended by the council.

Budget and Treasury Department

Goals

• Implement budget reforms.
• Develop sound budgeting systems.
• Develop proper control mechanisms.
• Develop sound financial reporting mechanisms.

Nature of services

• Support services.
• Budgeting & budget reviews.
• Monthly reporting on performance against budget.
• Updating directorates on their cash flow positions on a monthly basis.
• Adjusting budgets.
• Activity-based costing.
• Acquiring and issuing of stock.

Medium-term objectives

• Implementation of ABC costing and ABC management.
• In-year reporting.
• Improving budgets per directorate and department.
• Budget priorities.
• Streamlining of stock items and levels.

Performance indicators

• Balanced budget aligned to the municipal IDP.
• Full compliance with legislation.
• Budget owned by communities and stakeholders.
• Percentage variances at stock-take.

Revenue Management Department

Nature of services

• Valuation and calculation of rates for all properties.
• Read meters (electricity and water), calculate sewerage charges, calculate refuse charges and sundry services.
• Produce and mail the monthly service accounts to consumers.
• Collect all consumer service payments and attend to all consumer account-related queries.
• Enforce council’s credit-control policy.
• Disconnect electricity and water for arrears.
• Utilise the prepayment system to collect arrears.
• Upgrade and extend pay points and vending.
• Set up effective customer queries and complaints procedures and systems.
• Set up proper documented work procedures and systems.
• Training and development of staff.